ApplyWithUs Candidate Management Platform

Privacy Statement

Revised and Effective as of August 15, 2017

This Privacy Statement pertains to the Candidate Management Platform ("CMP"), an online service provided by ApplicationsOnline, LLC ("ApplicationsOnline," "us," "we," "our") through the CMP website located at campusdolphin.com (the "CMP Website") on behalf of the educational institutions identified on the website (collectively referred to herein as, the “Institutions”). The CMP Website and all associated services, webpages, software and content are collectively referred to in this Privacy Statement as the "CMP Service." This Privacy Statement explains ApplicationsOnline's practices regarding: (a) our collection of personally identifiable information (i.e., information that is specific to you and identifies you individually) through the CMP Service; (b) our use and disclosure of the information collected; and (c) the steps we take to safeguard personally identifiable information. By using the CMP Service, you accept and consent to our practices regarding the collection, use and disclosure of personally identifiable information, as described below.

  1. COLLECTION OF PERSONALLY IDENTIFIABLE INFORMATION

    The CMP Service uses various electronic forms to collect certain types of information from you for and on behalf of the Institutions, as determined and required by the Institutions. All personally identifiable information collected is voluntarily provided by you, at your discretion, though certain fields may be deemed "required" in order to utilize the CMP Service. We do not surreptitiously collect personally identifiable information from any users of the CMP Service. In general, we collect personally identifiable information from you during the process of registering for a new account, including your first name, last name, date of birth, and email address (collectively referred to as, "Registration Information"). We also collect personally identifiable information from you as you complete the various electronic forms comprising the CMP Service. Each form will clearly describe the personally identifiable information requested and you may elect to provide or withhold such information in each instance, though some information may be deemed "required" in order to proceed.

    From time-to-time we may also provide you with the opportunity to participate in our own surveys, on which we may request certain personally identifiable information. Participation in these surveys is voluntary and you may decline to participate or provide the requested information. We may also collect personally identifiable information when you contact us via email for technical support or other assistance.

    In addition to the personally identifiable information collected (as described above), we automatically collect general, non-identifying information from all users of the CMP Service and the CMP Website. General information does not specifically identify you and may include, for example, information automatically provided to us by your browser or computer, such as your IP address, Internet service provider, the type of browser you are using, your operating system, the webpages you visited on the CMP Website, and the date and time of your visit.

  2. USE OF PERSONALLY IDENTIFIABLE INFORMATION

    We store the personally identifiable information we collect from you in our electronic databases and/or associated files. We use that information solely in connection with providing and maintaining the CMP Service and, of course, we make your personally identifiable information available to the Institutions, as further described below. You understand and agree that, regardless of your country of residence, your personally identifiable information will be transferred to the United States for storage, processing and use by ApplicationsOnline and the Institutions. We may use your email address and/or other contact information to communicate with you from time to time about your account and/or to provide you with administrative, technical or other information about the CMP Service, or to respond to your inquiries and requests for customer service. These communications are not promotional in nature.

    The general information that we collect automatically from users of the CMP Service is stored primarily in our log files. With the exception of an IP address, which may be stored with registration information in our database, general information is not used to identify individual users of the CMP Service. We use general information to analyze website usage, performance, loads and trends, and to administer, maintain and improve the CMP Service. We may also use and/or disclose aggregated, anonymized personally identifiable information for statistical and other purposes.

  3. DISCLOSURE OF PERSONALLY IDENTIFIABLE INFORMATION

    We disclose personally identifiable information only to the third parties identified below and only under the specific circumstances described. We do not intentionally sell, lease, license, share or otherwise disclose personally identifiable information to any other third parties or under any other circumstances.

    1. To the Institutions

      The CMP Service is used by the Institutions’ admission candidates to provide pertinent information to them, as determined and required by the Institutions. When we collect personally identifiable information from you through the CMP Service, we are collecting such information on behalf of the Institutions and serve only as custodians of the information collected. The Institutions will necessarily receive a copy of all of the personally identifiable information we collect from you. By using the CMP Service and providing the requested information, you are authorizing us to disclose your personally identifiable information to the Institutions. Note that we cannot and do not control the use and/or disclosure of your personally identifiable information by the Institutions and we are not responsible for any use or misuse by those Institutions or any third party. We recommend that you review the privacy policies and practices of the Institutions prior to submitting any personally identifiable information through the CMP Service. Any questions about the Institutions’ respective privacy policies or their use or handling of your personally identifiable information should be directed to the applicable Institutions. ApplicationsOnline cannot respond to such questions.

    2. To Our Service Providers

      We may utilize independent contractors, technology vendors and/or other service providers to assist us in performing internal business functions and/or to provide other services necessary to the operation of our business and/or the CMP Service. While we do not disclose personally identifiable information directly to these third parties or allow these third parties to have direct access to or make use of any of our users' personally identifiable information, we may engage certain reputable third party service providers under contracts to host all or part of the CMP Service, CMP Website, and/or our database(s).

    3. To Successors In Interest

      We may disclose personally identifiable information in the event of a merger, acquisition, or sale of our business or assets, or in the event of an insolvency, bankruptcy, or receivership, if such information is transferred to one or more third parties as part of our business or assets.

    4. To Others Under Certain Circumstances

      We may also disclose personally identifiable information and/or general information to third parties when we reasonably believe that disclosing such information is necessary to: (a) identify or contact a user of the CMP Service; (b) prevent abuse, fraud, or unlawful use of the CMP Service or the CMP Website; (c) protect our rights, safety, or property and/or the rights, safety, or property of others; (d) initiate or defend a legal action involving us or otherwise relating to the CMP Service; or (e) respond to or comply with a subpoena, other legal or administrative order, process or demand, or any applicable law, rule or regulation.

  4. RETENTION

    We may retain a copy of your personally identifiable information and general information in our database for your future use, for the use of the Institutions, and for our records and internal use. All such personally identifiable information remains subject to this Privacy Statement, as revised from time to time, and is protected according to our security policies and practices referenced below. We do not promise to retain your personally identifiable information or general information for any minimum period of time and we may delete all or some of your information at any time, with or without notice, without liability, in the event that you violate our Terms of Service or for any other reason in our sole and absolute discretion.

  5. ACCESS TO YOUR PERSONALLY IDENTIFIABLE INFORMATION

    You may access, review and update your personally identifiable information at any time through the CMP Service. However, any information that we have previously provided to the Institutions prior to your corrections or updates may not reflect those changes/updates. To correct or change any of your information that we have already provided to the Institutions, you must contact the Institutions directly. To avoid fraud, abuse and mistakes, we do not allow you to deactivate your account or close your account online. To deactivate and/or close your account, you must send a signed, written request to our office address set forth below with your name, user name, the reason for your request and a telephone number by which we can reach you to verify your request. We will attempt to respond to each such request within a reasonable time after receipt. As noted above, we may retain archived copies of your personally identifiable information and other information, subject to this Privacy Statement.

  6. SAFEGUARDS

    The steps we take to safeguard your personally identifiable information are described in our Security Statement, available at https://choate.campusdolphin.com/auth/legal/security-statement, as revised from time to time in our discretion.

  7. OUR USE OF COOKIES

    A cookie is in general a small amount of data that is sent to your browser from our server and stored in a file on your computer's hard drive. We use session cookies (which expire when you close your browser) for managing your online session while you are using the CMP Service to save you from having to repeatedly enter your user name and password, and to secure your communications with the CMP Service, when necessary. We do not store personally identifiable information in cookies. By modifying your browser preferences, you have the choice to accept all cookies, to be notified when a cookie is set, or to reject all cookies. If you choose to reject cookies from the CMP Service, you may not be able to use those parts of the CMP Service that require cookies.

  8. CHILDREN UNDER THE AGE OF 13

    The CMP Service and CMP Website are not intended for use by children under the age of 13 and we do not knowingly solicit or collect personally identifiable information from children under the age of 13 on the CMP Website or through the CMP Service. If you believe such information has been collected, contact us immediately by any of the means described below.

  9. LINKS TO OTHER WEBSITES

    The CMP Service may contain links to third party websites that are not owned or controlled by or affiliated with ApplicationsOnline. We are not responsible for the privacy practices of such other third parties or their websites. We encourage you to be aware when you leave the CMP Service and CMP Website and to read the privacy policies pertaining to each third party website before you disclose any personally identifiable information. This Privacy Statement applies only to information collected by ApplicationsOnline through the CMP Service and CMP Website.

  10. NOTICE OF MODIFICATIONS TO THIS PRIVACY STATEMENT

    ApplicationsOnline reserves the right to modify this Privacy Statement from time-to-time, as we deem necessary. ApplicationsOnline will notify you of any modifications to this Privacy Statement by electronically posting the revised Privacy Statement and date of modification on the CMP Website. We encourage you to visit the CMP Website and review this Privacy Statement frequently in order to be aware of any changes in the way we collect, use and/or disclose personally identifiable information. In addition, ApplicationsOnline may, but is not obligated to, notify you via e-mail and/or by other means of such modifications. The revised Privacy Statement will be effective as of the effective date displayed at the top and bottom of this document. Your continued use of the CMP Service after the effective date of the revised Privacy Statement will constitute your acceptance of and consent to the revised Privacy Statement.

  11. RELATION TO TERMS OF SERVICE

    This Privacy Statement forms a part of and is incorporated into the Terms of Service which govern your use of the CMP Service and the CMP Website. The Terms of Service are available at https://choate.campusdolphin.com/auth/legal/terms-of-service.

  12. CONTACT US

    If you have any questions, comments or concerns about this Privacy Statement, please contact us by any of the following means:

    Email: info@applywithus.com

    Mail: ApplicationsOnline, LLC, 500 W. University Parkway, Suite 1M, Baltimore, MD 21210

  13. EFFECTIVE DATE

    This Privacy Statement was last revised on and is effective as of: August 15, 2017